Custom AI systems for growing businesses
Your software wasn't designed for how you actually work.
We build you something that is.
Steelhead is a Calgary AI consulting firm. We build custom systems for small and mid-market businesses whose tools were never designed to work together.
Your team is spending hours on work AI can do in seconds.
Every business has them. The manual processes that eat up your team's best hours. The spreadsheet that someone has to update by hand every morning. The customer questions that require digging through three different systems to answer. The reports that take a full day to compile because the data lives in six places.
These are not technology problems. They are operational bottlenecks, and they compound.
The fix is not another SaaS subscription or an off-the-shelf chatbot. It is an AI system built specifically for how your business operates, connected to your data, trained on your processes, and designed to handle the work your team should not be doing manually.
Where it shows up
- Hours lost to manual data entry
- Your team copies data between systems by hand because your tools were never designed to talk to each other.
- Errors from disconnected systems
- Every manual handoff is a chance for mistakes. Mismatched records, missed updates, and outdated information compound daily.
- Revenue lost to slow processes
- While your team manages workarounds, competitors who automated are moving faster and winning more business.
What we build
AI systems built around how your business actually works.
Intelligent Document Systems
Your AI searches your company's private files and answers questions instantly, with source citations. No information leaves your environment.
Workflow Automation
We connect your existing tools so data flows automatically. Reports generate themselves. Approvals route without manual intervention.
Custom AI Assistants
Purpose-built AI trained on your business, your language, and your processes. It understands your context because it learned from your documents.
AI Agents
Autonomous systems that interpret unstructured inputs, make decisions based on context, and execute multi-step tasks across your platforms.
Custom Software
Dashboards, internal tools, multi-platform data entry, and integrations between systems that do not natively connect. Built with or without AI, depending on the problem.
AI Strategy and Feasibility
A structured assessment that identifies the highest-impact opportunities for AI in your operations. You get a roadmap, not a sales pitch.
Not sure where to start?
Take the 5-minute readiness assessment.
Score your organization across five AI maturity dimensions and get a tailored next step. No email required to see your score.
Not ready for a build yet? Many teams start with AI education engagements: workshops that upskill your team, define governance, and surface automation opportunities before any build commitment.
Industries
Built for the industries where manual work hurts most.
Staffing & Recruitment
Your recruiters are drowning in admin instead of making placements. We automate resume formatting, candidate rediscovery, timesheet processing, and ATS integrations.
Learn more →Insurance Brokerages
Your CSRs are re-keying the same client data into carrier portals all day. We automate quoting workflows, renewal marketing, COI issuance, and policy checking.
Learn more →Marketing Agencies
Your strategists are copy-pasting data from six platforms into a Google Sheet every month. We automate client reporting, budget pacing, and content pipelines.
Learn more →How it works
From first conversation to working system in weeks, not months.
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Discovery
We map your operations to find where AI creates the most value. You leave with a clear picture of what to automate, what it will cost, and what the return looks like.
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Build
We design and build the system, testing it against your actual data and workflows. You see progress throughout, not just at the end.
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Deploy
We install the system in your environment, train your team, and stay on to iterate until it performs in production. Deployment is not the finish line.
Proof
See it in action.
Internal Tooling
One platform replaced seven subscriptions
A solo-operator platform that unifies lead capture, scheduling, customer records, files, and analytics into one integrated system, with every workflow connected through a single customer record.
7
subscriptions consolidated
5
workflows unified
M&A Advisory
Automated Buy-Side Intelligence for M&A Deal Sourcing
A 27-stage pipeline that resolves 8,000+ raw entities into 3,190 deduplicated buy-side firms scored against deal parameters.
3,190
firms indexed
<50ms
scoring speed
Venture Capital
Centralized Intelligence Platform for Venture Capital
A multi-agent platform monitoring 138 VC firms and producing institutional-quality investment theses in 5 to 7 minutes.
138
firms tracked
5-7 min
per thesis
Built with Anthropic, Microsoft Azure, Python, FastAPI, and PostgreSQL.
Let's find out what AI can do for your business.
A 30-minute call to explore whether automation makes sense for your operations. No pitch, no pressure.
Book a Discovery Call