Custom AI Systems for Growing Businesses
Your software wasn't designed for how you actually work.
We build you something that is.
Steelhead is an AI consulting firm in Calgary building custom systems for small and mid-market businesses. Most businesses run on a patchwork of tools that were never designed to work together. The result is wasted hours, manual workarounds, and data trapped in silos. We build custom AI systems that centralize your operations and automate the repetitive work your team shouldn't be doing.
Your team is spending hours on work AI can do in seconds.
Every business has them. The manual processes that eat up your team's best hours. The spreadsheet that someone has to update by hand every morning. The customer questions that require digging through three different systems to answer. The reports that take a full day to compile because the data lives in six places.
These are not technology problems. They are operational bottlenecks, and they compound.
The fix is not another SaaS subscription or an off-the-shelf chatbot. It is an AI system built specifically for how your business operates, connected to your data, trained on your processes, and designed to handle the work your team should not be doing manually.
Hours lost to manual data entry
Your team copies data between systems by hand because your tools were never designed to talk to each other.
Errors from disconnected systems
Every manual handoff is a chance for mistakes. Mismatched records, missed updates, and outdated information compound daily.
Revenue lost to slow processes
While your team manages workarounds, competitors who automated are moving faster and winning more business.
AI systems built around how your business actually works.
Intelligent Document Systems
Your AI searches your company's private files and answers questions instantly, with source citations. No information leaves your environment.
Learn more →Workflow Automation
We connect your existing tools so data flows automatically. Reports generate themselves. Approvals route without manual intervention.
Learn more →Custom AI Assistants
Purpose-built AI trained on your business, your language, and your processes. It understands your context because it learned from your documents.
Learn more →AI Agents
Autonomous systems that interpret unstructured inputs, make decisions based on context, and execute multi-step tasks across your platforms.
Learn more →Legacy System Integration
We bridge the gap between old software and modern tools without replacing what already works. No rip-and-replace required.
Learn more →AI Strategy and Feasibility
A structured assessment that identifies the highest-impact opportunities for AI in your operations. You get a roadmap, not a sales pitch.
Learn more →Built for the industries where manual work hurts most.
Staffing & Recruitment
Your recruiters are drowning in admin instead of making placements. We automate resume formatting, candidate rediscovery, timesheet processing, and ATS integrations.
Learn more →Insurance Brokerages
Your CSRs are re-keying the same client data into carrier portals all day. We automate quoting workflows, renewal marketing, COI issuance, and policy checking.
Learn more →Marketing Agencies
Your strategists are copy-pasting data from six platforms into a Google Sheet every month. We automate client reporting, budget pacing, and content pipelines.
Learn more →From first conversation to working system in weeks, not months.
Discovery
We map your operations to find where AI creates the most value. You leave with a clear picture of what to automate, what it will cost, and what the return looks like.
Build
We design and build the system, testing it against your actual data and workflows. You see progress throughout, not just at the end.
Deploy
We install the system in your environment, train your team, and stay on to iterate until it performs in production. Deployment is not the finish line.
See it in action.
Automated Buy-Side Intelligence for M&A Deal Sourcing
Situation: Investment banks spend 15 to 20 hours manually sourcing and qualifying acquisition targets per engagement, using outdated spreadsheets and expensive subscription databases.
What we built: A fully automated data platform that ingests 14 public data sources, resolves 8,000+ raw entities into 3,190 deduplicated firms, and scores each against deal parameters in under 50 milliseconds.
3,190
firms indexed
< 50ms
scoring speed
Centralized Intelligence Platform for Venture Capital
Situation: VC firms operate across 6+ disconnected tools for deal sourcing, research, thesis writing, and outreach, losing institutional knowledge between systems.
What we built: A multi-agent platform that monitors 138 VC firms, evaluates companies in 5 to 7 minutes, generates institutional-quality investment theses, and manages outreach with human-in-the-loop approval.
138
firms tracked
5-7 min
per thesis
Building a Private Knowledge Graph That Actually Answers Questions
Situation: Internal teams buried in thousands of pages of documents had no reliable way to pull cross-document context. Keyword search returned links; nobody had time to read them all.
What we built: A hybrid retrieval system combining vector search with a live entity graph that connects people, tools, and topics across every document, returning cited answers in seconds.
1,400+
documents ingested
7,000+
relationships mapped
Built with
Let's find out what AI can do for your business.
A 30-minute call to explore whether automation makes sense for your operations. No pitch, no pressure.
Book a Discovery Call